344: Getting Clear & Current & Overwhelm

Overwhelm happens to all of us. This episode we dig into what to do when everything feels like it's on fire at once: overflowing inboxes, taking on work that isn't ours, and why your GTD® system (not you) should be the thing absorbing the chaos. We talk prioritization, the WOOP framework, and giving yourself a real reward for getting through the crunch. Enjoy!

Resources from the call:

• Parkinson's Law

• WOOP (Wish Outcome Obstacle Plan) by Gabriele Oettingen (goal-setting framework)

• Implementation intentions — Peter Gollwitzer's research on planning around obstacles

Download the podcast here!

343: Daily GTD - What It’s Really Like

What does GTD® really look like on a messy, real-life day? In this episode we get honest about the ebbs and flows, the pull to reorganize your whole system when things get crazy, and why reprocessing your stuff (rather than rebuilding it) is usually what actually helps. Some great insights that might help tweak your own system. Enjoy!

Resources from the call:

• Getting Things Done: The Art of Stress-Free Productivity by David Allen

• The Nokbox

• David Allen's Productive Living newsletter

Download the podcast here!

342: Execution — Getting Derailed

What holds us back from actually doing the work, even when we know we're working on the right things? Christine brought us this one, and we dug into the four blockers that derail us, building buffer into the week, time tracking as a wake-up call, and giving ourselves grace when the day falls apart. Enjoy!

Resources from the call:

• Team: Getting Things Done with Others by David Allen and Edward Lamont

• Deep Work by Cal Newport

• Getting Things Done® Podcast - GTD For Creative People

• Getting Things Done® Podcast - Interview with Evan Taubenfeld

Download the podcast here!

341: Digital Reference - Engagement on Projects of Different Sizes

How do you keep your digital reference straight when some projects are just you and others involve a whole team? John brought us this one, and we dug into where reference should live, the hard lines between project and general reference, and how to keep everyone in the loop without doing the work twice. Enjoy!

Resources from the call:

• Team: Getting Things Done with Others

• Evernote

• Todoist

• OmniFocus

• NotePlan

• Dropbox

• Google Drive, Google Docs, and Google Sheets

• Microsoft 365 (OneDrive and SharePoint)

• Smartsheet

• FastTrack Schedule (AEC Software)

• Microsoft Project

• Basecamp

• Jira and Confluence

• Asana

• Teamwork

• Apple Universal Control (the "continuity" trick for sharing a keyboard and mouse between Mac and iPad)

• Zapier or IFTTT (for the automation logging completed tasks to a Google Sheet)

Download the podcast here!

340: How to Handle Big Changes

Life's big changes can sometimes throw you for a loop.  Luckily, GTD® can help us manage life's changes with a little (or a lot) more ease. In this episode we look at this and share some of our favorite tips. Enjoy!

Resources from the call:

• GTD® Live - Audio Seminar (This is actually available in MP3 format! Grab it now!)

• Getting Things Done by David Allen

• Making It All Work by David Allen

• Team: Getting Things Done with Others by David Allen and Edward Lamont

• Marshall Goldsmith - The Daily Question

Download the podcast here!

339: Working With Others

This episode, we dive into the unique challenges that arise when applying GTD in team settings. How do you stay organized when your outcomes depend on others? We explore strategies for better communication, accountability, and shared focus. With David Allen and Edward Lamont's book Team: Getting Things Done with Others, we discuss the big questions it raises about group productivity.

Resources from the call:

• Team: Getting Things Done With Others by David Allen & Ed Lamont

• Getting Things Done: The Art of Stress-Free Productivity by David Allen

• Getting Things Done Workbook, The: 10 Moves to Stress-free Productivity, by David Allen and Brandon Hall

• GTD® Podcast Episode 279: David and Ed talk about Team

• Ed Lamont - Next Actions Associates

Download the podcast here!

338: Quality Tools

Tools matter. Ever have a part of your workflow be changed, and then all of a sudden things don't go as smoothly as they normally do? The struggle with a change in workflow is real! We've experienced it when our favorite tools shut down, or make some major overhaul changes, or when we change jobs and have to use a different OS.

Resources from the call:

• I'm a Mac vs I'm a PC

• traveler notebook

• OmniFocus

• TodoIst

• Things

• Microsoft Office

• Sal Soghoian

• Mac Power Users

• Parker Quick Gel pens

• Bullet Journal

Download the podcast here!

337: Too Many Things

How do you deal when you have too many things coming at you? In this episode, we talked about the overwhelm of too many things and how to get out of indecision mode. There must have been something in the air because we were all feeling it. Enjoy!

Download the podcast here!

336: Engaging

In this episode we discuss the Engage Phase of Workflow of GTD. Lots of great insight and shares. Enjoy!

Resources from the call:

• Five Phases of Workflow

• Microsoft To-Do

• Obsidian

• eProductivity

• Todoist

• David Allen on GTD® and Dealing with Interruptions

• Clear app

Download the podcast here!

335: Starting

Sometimes the hardest thing is just getting started. In this episode we look at how to get over that hurdle, and much more. Enjoy!

Resources from the call:

• Mike Williams - natural planning method

• Endel app (focus timer)

Download the podcast here!