322: Next Actions, Contexts, & Prioritizing

With all of your project's next actions defined and captured on context lists, how do you know what to do first? And next? In this episode, we dive into different perspectives and solutions for prioritizing actions and being able to trust our systems are helping us see what we need to see, when we need to see it. Enjoy!

Resources from the call:

• Nirvana

• ToDoIst

• Google Keep

• OmniFocus

Download the podcast here!

316: Hard Edges in Action Lists

One of the tricky things in keeping hard edges in a task management system is capturing and processing projects and tasks without enough clarity around them. Sometimes our verbs seem actionable, but might be a bit vague in reality. Same with next actions which might actually be a project. In this episode we dive into these ideas and the friction they cause in our systems and look at solutions to bring clarity and engagement. Enjoy!

Resources from the call:

• FacileThings

• Todoist Made Simple Facebook Group

• 25 Productivity Tips by Augusto Pinaud

• Unschedule, The by Dr Neil Fiore

• Atomic Habits by James Clear

• Todoist

• Nirvana

• OmniFocus

• Asian Efficiency

• MacSparky

Download the podcast here!

295: Distractions and Focus

In this episode, we look at what causes distractions, why we could be having a hard time focusing, and how we might address it... or not. An interesting discussion looking at this from so many different angles. Enjoy!

Resources from the call:

• Projects, not problems

• How to Stop Worrying and Start Living by Dale Carnegie

• Coffitivity

• Braintoss

• FocusMate

Download the podcast here!

283: Workflows

Workflows are so important in managing our systems. They help keep things flowing. They can provide safeguards (like backing up or printing out). In this episode we talk about a ton of different workflows we use with our systems. So many great ideas! Enjoy!

Resources from the call:

• GTD® Setup Guides

• Evernote

• Todoist

• The Secret Weapon

• OmniFocus

• ClickUp

• Asana

• Remember the Milk

• Trello

Download the podcast here!

256: Contexts

In this episode we discuss Contexts and how they are used in today’s world. Contexts and their relevance has been a controversial topic for years since people have mini computers in their pockets so all contexts are available all the time, almost. But then came a pandemic and we’re all home 24x7. So now what? The GTDVSG dives in and talks about what contexts mean to us in this new reality.

Resources from the call:

• Manager/Maker - Paul Graham

• Spaces on MacOS / Virtual Desktops on Windows 10

Download the podcast here!

255: Improving Project Timeline Estimations

How do you improve your estimations of project timelines, or task timing? It’s such a vital piece of managing projects and managing expectations — of clients, of partners, of teammates, of spouses... of ourselves! In this episode we talk about how we all try to tackle this in our own worlds.

Thanks to Alex K for suggesting this episode's topic via our Facebook Group! 

Resources from the call:

• Omnifocus

• Remember The Milk

• Chronofy

• Evernote

• Google Calendar

Download the podcast here!

240: Future Planning for Horizons 3 and 4

The Horizons of Focus can often be the hardest piece of GTD to grasp. They can seem elusive and amorphous. Today, the VSG shares how we have defined them, and how we keep an eye on them and make sure our goals and visions don’t become purely wishlists. Enjoy!

Resources from the call:

• Horizons of Focus

• OmniFocus

• Nirvana

• GTD® Incomplete Trigger List

Download the podcast here!

238: There Are No Problems, Only Projects

Join us for a dive into one of the main topics of the GTD Summit — “There are no problems, only projects”.

We got all philosophical on this one! It’s a fun listen! Enjoy!

Resources from the call:

• Natural Planning Model

• The War of Art by Steven Pressfield

• Cognitive Behavioral Therapy (CBT)

• Rational Emotive Behavior Therapy (REBT)

• Albert Ellis

• A Guide To Rational Living by Albert Ellis, PH D and Robert A Harper, PH D

• Stoicism Philosophy

• The Daily Stoic by Ryan Holiday and Stephen Hanselman

• Marshall Goldsmith article “Be Happy"

• Buddhist principle of non-self “Anatta"

• Audio Dharma

• Insight Hour

• Premeditation Malorum

• Tim Ferris Ted Talk on Fear-Setting

• Aaron T Beck- father of cognitive therapy

• Discourses of Epictetus

• Enchiridion of Epictetus

• Seneca’s Letters

• Meditations by Marcus Aurelius

• Marcus Aurelius

• Brené Brown books

• Brené Brown’s The Call To Courage on Netflix [trailer]

Download the podcast here!

Special thanks to Joost Gabriels for assistance with resources for the call.

236: GTD Summit 2019 Day One Recap

So the #GTDSummit 2019 just happened in Amsterdam. And, WOW, was it awesome!

By popular request, we’re doing a recap of the summit. In this episode we cover much of Day One of the Summit. We’ll cover Day Two in the next episode. There was way too much content in the Summit to cover in an hour, but we did our best. 😉 Enjoy!!

The theme of the Summit from David Allen:

• The strategic value of space

• There are no problems, only projects

Resources from the call:

• gtdsummit.com Official website of the #GTDSummit.

• http://coda.io/gtdsummit (This was the events “app” and has great summaries of the presentations and bios of the speakers, including the ones we didn’t cover.)

• Marshall Goldsmith’s daily questions spreadsheet

• Triggers by Marshall Goldsmith

• Trap Tales by David Covey & Stephan M Mardyks

• Focus AAN/UIT by Mark Tigchelaar

• Default Mode Network

• Busy by Tony Crabbe

• Brainchains by Theo Compernolle

• David Arnoux’s GrowthTribe.io

• Eric Anderson Space Adventures

• When by Daniel Pink

• Workarounds by Russell Bishop

• GTD for Teens by Mark Wallace, Mike Williams, and David Allen

Download the podcast here!