316: Hard Edges in Action Lists

One of the tricky things in keeping hard edges in a task management system is capturing and processing projects and tasks without enough clarity around them. Sometimes our verbs seem actionable, but might be a bit vague in reality. Same with next actions which might actually be a project. In this episode we dive into these ideas and the friction they cause in our systems and look at solutions to bring clarity and engagement. Enjoy!

Resources from the call:

• FacileThings

• Todoist Made Simple Facebook Group

• 25 Productivity Tips by Augusto Pinaud

• Unschedule, The by Dr Neil Fiore

• Atomic Habits by James Clear

• Todoist

• Nirvana

• OmniFocus

• Asian Efficiency

• MacSparky

Download the podcast here!

306: GTD® on the Go

So now that we are getting back to normal(ish)... we're looking at how we engage with GTD® while we're on the go and some of the logistics around that. Enjoy!

Resources from the call:

• Drafts

• Apple reminders

• If This Then That (IFTTT)

• Zapier

• Evernote

• Apple Watch

• Alexa

• Apple Notes

• Google Reminders

• Omnifocus Siri Integration

• Manager Tools

• Bullet Journal

• SMS Backup+ app for Android > Gmail

Download the podcast here!

294: Struggles When Starting GTD®

Starting up a GTD® system can be daunting. And there's lots of stuff we learn how to do better as we continue our practice over time. In this episode, we cover a bunch of our experiences and what we've learned as we've refined our systems. Tons of helpful insights! Enjoy!

Resources from the call:

• GTD Weekly Review®

• GTD® Threefold Nature of Work

• GTD® Next Actions

• David Allen on GTD® and Dealing with Interruptions

• Getting Things Done® Podcast

• Full Focus planner

Download the podcast here!

274: Mindfulness: Being Present

In this episode we talk about mindfulness and being present in our worlds. We dive into what causes the friction to take you out of mindfulness and tips on how to get back to being mindful. We take a bit of a journey on this one. I think you'll love it!

Resources from the call:

• SaneBox (I've been using SaneBox personally since 2011, so I highly recommend it! 🙂)

• 5-4-3-2-1 Grounding Method

• Wim Hof Method

• Peace is Every Step - The Path of Mindfulness in Everyday Life by Thich Nhat Hanh

Download the podcast here!

257: Capture Workflow

What does capturing look like? Analog? Digital? Separate Inboxes? Combined Inbox? On the go? We chat all about this in this episode. 

Resources from the call:

• Merlin Mann 4x6 index cards (AKA Hipster PDA)

• Drafts

• Bullet Journal

• Todo.ist

• OmniFocus

• Livescribe

• Good Notes

• BrainToss

• Trigger lists

• IFTTT

• Amazon Echo

• TaskClone

• TaskCam

• Evernote

Download the podcast here!

256: Contexts

In this episode we discuss Contexts and how they are used in today’s world. Contexts and their relevance has been a controversial topic for years since people have mini computers in their pockets so all contexts are available all the time, almost. But then came a pandemic and we’re all home 24x7. So now what? The GTDVSG dives in and talks about what contexts mean to us in this new reality.

Resources from the call:

• Manager/Maker - Paul Graham

• Spaces on MacOS / Virtual Desktops on Windows 10

Download the podcast here!

247: The How To of Focusing on Goals

Continuing the topic of Focusing on Goals from last episode, today we shared some more practical ideas around making those goals become projects and next actions. We talked about SMART goals, as well as, flexibility, and periodic reviews for alignment. And we looked defining those amorphous goals, you know... the ones that sound like pipe dreams. Who doesn’t need a little help with that?!

Resources from the call:

• The 12 Week Year, by Brian P. Moran and Michael Lennington

• Big Magic by Elizabeth Gilbert

• Marshall Goldsmith’s Daily Questions

• Daily Questions App

Download the podcast here!

241: Digital Cleanup

To clean up your digital backlog or not to clean… not really a question for most of us Type A folks. 😉 In this episode we talk about the process and the organization that helps most of us keep our digital files in check. Enjoy!

Resources from the call:

• Evernote

• Stoicism Philosophy

• MultCloud

• Otixo

Download the podcast here!

235: Working With Fear

Fear can stop you in your tracks. It can hide in your projects and your next actions. It can be lurking in your higher horizons. In this episode we really dive into fear and talk about how to recognize it, see it for what it is, and how to work with it. Enjoy!

Resources from the call:

• Journaling

• Mind Sweep

• Horizons of Focus

• Natural Planning Model

Download the podcast here!

211: Perspective

Getting perspective can be hard, especially when you’re deep in the weeds. In this episode we talk about getting and keeping perspective and just how to do that. Enjoy!

Resources from the call:

• GTD-Q Assessment

• Pomodoro Technique

• 18 Minutes by Peter Bregman

Download the podcast here!